Promotion: RBE No.04/2001 – From Group ‘C’ to Group ‘B’
No.E(GP)2000/2/95, dated 16.01.2001
Sub: Promotion from Group ‘C’ to Group ‘B’ – Awarding of marks against ‘Record of Service’.
1. In terms of Board’s letter No.E(GP)/87/2/123, dated 20.4.1989, the marks for the Confidential Reports for 1987-88 and later years should be assigned on the basis of weighted average of the five attributes against which gradings are provided in Section-II of the CRs to arrive at overall rating and points for each CR computed on that basis. It has also been stipulated therein that instructions contained on para 4 of Board’s letter No.E(GP)/87/2/123, dated 19.09.1988 should be kept in view while allotting the marks. It has come to the notice of the Board that uniform practice is not being followed on the zonal Railways and Production Units in allotting the marks as per these instructions.
2. The mater has been considered by the Board and it has been decided that the marks for “Record of Service” should be allotted as detailed below:
(a) Marks corresponding to the grading for the five attributes of Section-II of each year’s CR should be added up and then the average over five years calculated;
(b) Marks corresponding to overall grading of each year’s CR should be allotted and while doing so provisions of para 4 of Board’s letter No.E(GP/87/2/123, dated 19.09.1988 should be kept in view. Marks for overall grading for five year should be added up.
(c) Average of (a) and (b) above should be taken as the marks for “Record of Service”.
For ease of understanding, a sample of this compilation with fictitious data is enclosed.
3. The word “weighted” may be taken as deleted from para 2 of Board’s letter No.E(GP)/87/2/123, dated 20.04.1989.
4. The requirement of a minimum 15 marks out of 25 marks in “Record of Service” shall remain unchanged and no rounding off in the calculated marks for “Record of Service” shall be done.
5. The procedure indicated in para 2 above may be followed uniformly in respect of all Selections and LDCE (wherever applicable) where the assessment of “Record of Service” is yet to be done on the date of issue of these instructions (in case of ongoing selection/ LDCE) and in all future selections/ LDCE.
ANNEXURE
Assessment of Record of Service of Mr. X:
| ACR for the Year , e.g. | Overall Grading | Grading of Attributes | Total of A to E | ||||
| 1 | 2 | 3 | 4 | ||||
| A | B | C | D | E | |||
| 1995-96 | Good | Very Good | Very Good | Good | Good | Very Good | 4+4+3+3+4=18 |
| 1996-97 | Good | Very Good | Good | Very Good | Good | Very Good | 4+3+4+3+4=18 |
| 1997-98 | Good | Very Good | Average | Very Good | Very Good | Good | 4+2+4+4+3=17 |
| 1998-99 | Very Good | Very Good | Very Good | Good | Very Good | Very Good | 4+4+3+4+4=19 |
| 1999-2000 | Very Good | Very Good | Very Good | Very Good | Very Good | Very Good | 4+4+4+4+4=20 |
| Marks Allotted | 3+3+3+4+4=17 | 4+4+4+4+4=20 | 4+3+2+4+4=17 | 3+4+4+3+4=18 | 3+3+4+4+4=18 | 4+4+3+4+4=19 | 18+18+17+19+20=92 |
Average of Attributes A to E = 92 divided by 5 = 18.4
Overall average 18.4 + 17 divided by 2 = 17.7