Selection: RBE No.138/2001 – Group ‘B’ posts of Stenographers
No.E(GP)2000/2/84, dated 25.07.2001
Sub: Selection to Group ‘B’ posts of Stenographers provided to specified SAG and higher grade officers.
Ref: Board’s letter No.E(GP)2000/2/84, dated 30.01.2001 (RBE No.17/2001).
The procedure for filling up the Group ‘B’ posts of Stenographers in Grade Rs.8000-13500 and in grade Rs.7500-12000 was circulated vide Board’s letter under reference. After careful consideration of representations/ suggestions received from the recognized Labour Federations, Indian Railway Promotee Officers Federation and the Railways, the Board have decided as follows:
1. Promotion to Grade Rs.7500-12000:
1.1 There will be no LDCE in the case of promotion go grade Rs.7500-12000. All the posts in this grade will be filled by the normal process of selection, as prescribed for filling up of 70% vacancies in Group ‘B’ posts in other Departments.
1.2 The requirement of test of stenographic ability, mentioned in para 2(i) of Board’s letter under reference, may be dispensed with. The selection shall comprise of written test, viva voce and assessment of Record of Service. The qualifying marks of written test and viva voce and record of service shall be as under:
| Max. Marks | Qualifying Marks | ||
| (i) | Written test of one paper | 150 | 90 |
| (ii) | Viva Voce | 25 | 30 |
| (iii) | Record of Service | 25 | |
| (including at least 15 marks in the record of service) |
1.3 The Written Test for promotion to Group ‘B’ Post in grade Rs.7500-12000 will be based on the syllabus, a copy of which is enclosed. The Questions will be set by the Principal HOD of Personnel Department and evaluated by another SAG officer of the Personnel Department.
1.4 Integrated seniority list, for determination of Zone of Consideration, of all Stenographers in the eligible grades will be drawn by each Zonal Railway Headquarters for the selection. The integrated seniority will be based on the date of regular appointment to the grade Rs.6500-10500, followed by date of regular appointment in grade Rs.5500-9000 and then followed by date of regular appointment in grade Rs.5000-8000. The selection will be processed by the Personnel Branch in the Headquarters for the posts in the entire zonal Railway including the posts in the Divisions, Workshops etc.
1.5 All the extant instructions in respect of selection to 70% vacancies in Group ‘B’ regarding reservation for SCs/STs will apply. The post will be treated as “non-safety” for reservation purposes.
1.6 The posts in grade Rs.7500-12000 are required to be created by upgrading an equal number of posts in the grade Rs.6500-10500, resulting in a reduction in the number of posts in the latter grade. In case, Stenographers in grade Rs.5000-8000 or Rs.5500-9000 are promoted to the grade Rs.7500-12000 superseding those in grade Rs.6500-10500, some of the present incumbent in grade Rs.6500-10500 may become surplus. In such cases, the surplus staff who are regularly appointed in grade Rs.6500-10500 should not be reverted but retained in the same grade treating the grade as personal to them.
1.7 Since the promotions to the grade Rs.7500-12000 are ad-hoc in nature for the present, the occasion for exercising the option as prescribed in Para 3 of Board’s letter dated 30.01.2001 (RBE No.17/2001) would not arise at present. The option may be obtained from the empanelled Stenographers only after the promotion is made regular. Till such time, they are made regular in grade Rs.7500-12000 of Stenographers, they will continue to be eligible for consideration for promotion to the post of APO. However, within one month of being made regular, they will have to exercise the option of remaining in the panel of Stenographer grade Rs.7500-12000 and this option will be final. If an employee after being empanelled opts out, the next qualified candidate should be placed on the panel with the approval of the GM duly observing the rules and orders for reservation for SC/ST candidates.
1.8 If an employee gets empanelled as APO while he/she is working as ad hoc Stenographer in Group ‘B’, he/she will exercise the option to remain in the panel of APO within one month of such empanelment and this option will be final.
2. Promotion to Grade Rs.8000-13500:
2.1 Para 2(ii) of Board’s letter No.E(GP)2000/2/84, dated 30.01.2001 (RBE No.17/2001) may be replaced with the following provision.
“The posts in grade Rs.8000-13500 may be filled from amongst the Stenographers who are in grade Rs.7500-12000 with minimum one year of non-fortuitous service in the grade and volunteer for the post. Suitability for the post shall be assessed through personal interview and assessment of Record of Service only, by the Additional General Manager. Those found suitable will be appointed to the grade with the approval of General Manager. The selection for the post will be processed by the Personnel Branch.
Till such time candidates with minimum one year’s non-fortuitous service in grade Rs.7500-12000 are available, the posts in grade Rs.8000-135000 may be operated in the lower grade of Rs.7500-12000.”
3. Para 4 of Board’s letter dated 30.01.2001 (RBE No.17/2001) may be replaced by the following provision.
“The promotion to grade Rs.7500-12000 and grade Rs.8000-13500, as per procedure prescribed above, shall be ad hoc in nature till such time the Recruitment Rules prescribing the procedure for filling up these posts on regular basis are notified in consultation with UPSC.”
ENCLOSURE
Syllabus for the Written Test for Selection for Promotion to the Post of Private Secretary
(Grade Rs.7500-12000)
Total Marks – 150
Qualifying Marks – 90
1. Maintenance of records, Service Book, Personal Files etc.
2. Office Procedure – Receipt and Despatch, Docketing, Noting and Drafting.
3. Writing and Maintenance of Confidential Reports.
4. Monitoring and Disposal of VIP reference from Ministers, MPs, MLAs etc.
5. Grievance Handling Machinery and Redressal of Grievances.
6. Official Language Policy and Rules.
7. Leave Rules.
8. Classification of Services.
9. Pay scales and principles of pay fixation.
10. Recruitment Policy.
11. Rules of Reservation for SC/ST/OBC.
12. Compassionate Appointment.
13. Policy of Promotion.
14. Types of pay, types of allowances, TA Rules.
15. Pas Rules.
16. Various types of Advances and their eligibility conditions.
17. Training of Officers and Staff, Training Institutes, Zonal Training Schools.
18. Railway Servants (Discipline & Appeal) Rules, Railway Service (Conduct) Rules, Schedules of Disciplinary Powers.
19. Schedule of Powers in Establishment matters.
20. Staff Welfare – Staff Benefit Fund, Consumer Co-Operative Societies, Medical Assistance, Educational Assistance, Housing etc.
21. Retirement benefits under SRPF and Pension Rules.
Note:
1. There will be only one paper. Time allowed for answering shall be 3 hours.
2. The questions to be set, out of the subjects mentioned in the syllabus, should have a practical bias, i.e. it should be designed to test the knowledge of candidates, which is required in the day-to-day work as Private Secretaries and their ability to tackle the practical problems they are likely to face.
3. 10% of the total marks should be set apart for the question(s) on Official Language Policy and Rules. While the employees should be encouraged to attempt the questions on official language policy and rules, the questions should not be compulsory. Questions on official language policy and rules may be set by or in consultation with Mukhya Raj Bhasha Adhikari.